How to Minimize Metadata in Microsoft Word 2000 Documents October 26, 2006
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This article explains various methods that you can use to minimize the amount of metadata in your Word documents.
Whenever you create, open, or save a Word document, it creates metadata. Metadata is used for a variety of purposes to enhance the editing, viewing, filing, and retrieval of Office documents. Here are some examples of metadata that may be stored in your documents:
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Your name
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Your initials
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Your company or organization name
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The name of your computer
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The name of the network server or hard disk where you saved the document
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Other file properties and summary information
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Non-visible portions of embedded OLE objects
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The names of previous document authors
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Document revisions
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Document versions
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Template information
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Hidden text
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Comments
Metadata is created in a variety of ways in Word documents. As a result, there is no single method to remove all such content from your documents. The following sections describe areas where metadata may be saved in Word documents.
Quick Resize October 26, 2006
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To quickly increase or decrease the font size of a selected letter, phrase, or paragraph, follow these steps:
Select the text you want to modify.
Press and hold the Ctrl and Shift keys at the same time.
To increase the font size repeatedly press ‘>’ (right-facing arrow on keyboard)
To reduce the font size press ‘<’ (left-facing arrow on keyboard).
The size of the highlighted text will be shown in the toolbar display.
Quick Replace October 26, 2006
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What’s the quickest way to delete text?
Forget the backspace or delete keys. Instead, try this:
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Select the block of text you want to delete and CONTINUE TYPING.
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Word automatically deletes the text when you start to type.
Adding Sounds To Documents October 26, 2006
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Everyone knows how to add graphics into Microsoft Word. But did you also know you can also add sounds?
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Place your cursor in the document where you want the sound to be.
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From the Insert menu, select Object.
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Scroll down and select Wave Sound. A speaker icon appears and Windows Media Player opens.
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From the Edit menu, select Insert File, and select your audio file.
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The sound file is played when you double-click on the speaker icon.
Scrolling through Documents October 26, 2006
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You can configure Word to automatically scroll down a document.
This can be very useful for reading long documents, or when giving presentations.
To turn of the auto scroll, follow these steps:
Click Customize on the Tools menu.
In the Commands tab, scroll down and highlight ‘All Commands’ in the Categories window.
In the right-hand window find and then drag Auto Scroll onto a toolbar.
Close Customize.
You can then and click on the Auto Scroll button to start the scrolling. Use the arrow keys to vary speed and direction.
Automate Insert October 26, 2006
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If you frequently need to insert a word, line or block of text into MS Word documents you can easily automate the process with a simple keyboard shortcut.
Highlight the text and press Alt + F3, to create an AutoText entry, then give it a name or accept the default that appears in the dialogue box that appears and click OK.
Now go to the Tools menu; select Customize and the Commands Tab.
Click the Keyboard button then AutoText in the Categories window.
Highlight your new entry in the Commands Window, click a cursor in the Press New Shortcut Key field, choose a key combination then click Assign.
To remove an AutoText entry, go to the Insert menu, click AutoText, then AutoText, select the AutoText tab, highlight the entry and click Delete.
Word Count October 26, 2006
Posted by iawalsh in : How do I ?, Writing, Troubleshooting , add a commentIf you want to know how many words there are in a paragraph, or block of copy, select the text and click on Word Count.
To create a keyboard shortcut to Word Count:
From the Tools menu, click Customize.
Select the Command tab and highlight Tools in the list of Categories.
Scroll down the list of Commands and select Word Count.
Click the Keyboard button and then click the Press New Shortcut field.
Choose which keys you want to use, then click Assign and Close.
Giant Fonts October 26, 2006
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On the Font Size drop-down menu the largest value shown is 72 point.
However, to get whatever size you like—-up to 999.5 points—just typing in the number.
How to Search for and Remove Text Formatted As Hidden October 26, 2006
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In Word documents, it is possible to format text as hidden. Because hidden text can contain information you may not want to distribute, you may want to unhide and remove it. To remove all of the text in a document that is formatted as hidden, perform the following steps:
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On the Tools menu, click Options. Select the View tab.
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Click to select the Hidden text check box, and then click OK.
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On the Edit menu, click Replace.
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Click the More button to expand the dialog box.
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Click in the edit box next to Find what.
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Click the Format button, and then click Font. Click to select the Hidden check box, and then click OK.
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Click Replace All.
All hidden text is removed from the document.
Compare Fonts October 26, 2006
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If you are constantly fussing over fonts for your documents then there’s a very handy feature in Windows that allows you to quickly compare typefaces according to style and design.
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Open the Control Panel and double-click Fonts.
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From the View drop-down menu, click List Fonts by Similarity.
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Click List Fonts… and choose a font.
This displays a list of comparable typefaces, ranked according to similarity.